Improving workplace booking systems with sensors

Office space optimization is one of three megatrends for which EnOcean offers sustainable and IoT-based solutions. This includes workplace booking systems, which many companies are already using or considering purchasing. To ensure a first-class user experience and higher business performance, it should be seamlessly integrated into workflows. Building and facility managers should also look for advanced features, including sensor integration, intelligent occupancy planning and smart rules for efficient and sustainable use.

Ensure intelligent occupancy planning

Effective occupancy management is essential in the modern office to improve workplace utilization. This visualizes and analyses occupancy on a weekly, monthly and long-term basis. Configurable rules improve resource utilization and the user experience. For example, reservations can be automatically canceled if rooms or desks remain empty. Notifications are also sent about upcoming meetings and air quality.

Sensors provide comprehensive data for informed decisions

Building and facility managers need accurate information to make informed decisions. Sensors provide a comprehensive database for efficient workplace management and give accurate and regular feedback. In contrast to purely software-based solutions without sensors, this avoids incorrect conclusions. The disadvantage of the latter is that blind entries and non-entries unfortunately occur frequently and distort the results. Poor data quality in turn reduces the willingness to make bookings, ultimately rendering the data unusable. Sensors, on the other hand, provide the live information required for effective management, regardless of the user. Employees have access to real-time data on room occupancy, temperature and air quality, allowing them to quickly select free rooms and tables. Blind bookings are corrected. Sensor data provides employees and building and facility managers with the immediate and long-term transparency they need to make informed decisions.

Batteryless sensors reduce maintenance costs

Solar-powered sensors from EnOcean offer enormous advantages as they are maintenance-free and do not require batteries to be replaced. This prevents system failures caused by unpowered wireless sensors, is environmentally friendly and significantly reduces ongoing operating costs. Annual maintenance costs for battery-powered sensors, which are around half the initial sensor costs and add up considerably over the years of operation, can also be avoided.

WiFi access points as sensor gateways

Another advantage of using EnOcean wireless sensors is that they can now be integrated into a booking system via existing WiFi access points, without the need for additional gateways and their cabling. This significantly reduces installation time and system costs.